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Finding the right archiving software product for your organization

Archive software provides many of the features we take for granted in modern archive systems, including index and search, data classification and migration, retention and deletion, litigation hold and even data reduction technologies, such as data deduplication.

Archive software provides many of the features we take for granted in modern archive systems, including index and search, data classification and migration, retention and deletion, litigation hold and even data reduction technologies, such as data deduplication. Security elements ensure that user access is tracked and logged and prevents unauthorized changes to the archived data. All these features must scale across archives that might span hundreds of terabytes. The product snapshots in this chapter highlight specifications for the following list of archiving software products that were selected based on input from industry analysts and SearchStorage.com editors. Specifications are current as of December 2007.

Note: Although some of the products below overlap in features or capabilities with some of the email archiving products in chapter 1, the products in this chapter emphasize overall file archive capabilities.

The following specifications have been provided by vendors and are periodically updated. Vendors are welcome to submit their updates and new product specifications to Matt Perkins.

Go to the first product snapshot, or select the desired product below:


  • Abrevity; FileData Software 3.0
  • AXS-One Inc.; AXS-Link for Lotus Notes
  • Bycast Inc.; StorageGRID software
  • CommVault; Data Archiver
  • EMC Corp.; EmailXtender Archive Edition
  • Hewlett-Packard Co.; Integrated Archive Platform
  • IBM; Tivoli Storage Manager (TSM)
  • Princeton Softech; IBM Optim
  • Quest Software Inc.; Archive Manager
  • Sherpa Software; Archive Attender
  • Solix Technologies Inc.; Solix Enterprise Archiving
  • Sun Microsystems Inc.; StorageTek Storage Archive Manager software
  • Zantaz; Enterprise Archive Solution (EAS)

    Return to the beginning

    Product Snapshot #1

    Product: FileData Software 3.0 from Abrevity


    Data classification: FileData Classifier (FDC) can classify based on metadata attribute(s) or content including findings based on keywords or patterns found inside the files. FileData Manager (FDM) manages and controls remote FileData Classifiers to provide a single console for enterprise wide classification.
    Data migration: FDC provides a robust migration and movement engine that includes tiered storage, copy, move, archive, migration and deletion of data.
    Litigation hold: FDC can tag files for litigation hold and change the permissions of the file to restrict or remove access. FDC also integrates with many archive products and can set the legal hold flag on files inside the archive.
    Retention/deletion features: FDC integrates with archive solutions to set retention values and deletion or shredding options once the retention has been exceeded. FDC can delete data from both the archive and standard file system locations.
    Storage reduction features: FDC includes a user-tunable duplicate data discovery feature and also has the ability to identify and remove/archive stale and unwanted data to reduce storage utilization.
    Reporting and logging features: FDC has enterprise-class reporting with both text and graphical based abilities. FDM can consolidate reports from the FDCs to provide a single report across multiple locations. FDCs includes robust logging features that allow not only verbose logging but the logs to be queried and policies assigned to log parameters.
    Encryption and security features: Includes the ability to encrypt the FDC-to-FDM traffic and the ability to allow temporarily grant generic users the ability to set classification policies (but not actually have access to the data) by impersonating administrator privileges.
    Metadata features: Offers a verbose set of metadata management features. Via our included data modeling and database all metadata attributes can be queried and policies assigned to them. Everything in our classification database is metadata, including the tags, policies, and logs.
    Scalability: Since FDC and FDM work in hierarchy, there is potentially unlimited scalability. Currently a FDC node can manage up to 25 TB of data and a FDM can manage up to 50 FDC nodes, which would equate to over 1.2 PB of data managed from a single (FDM) console.
    Top five management features: Custom configuration; transactional file movement; file permissions/security modeling; discovery/search interface; distributed architecture.
    Archiving platform integration: FDC integrates with many archive platforms, including a custom integration with the Hitachi HCAP system. FDC also integrates with all optical and disk based archive systems.
    Hardware requirements: FDC/FDM: Intel- or AMD-based server running Windows 2003 Server or Windows XP, 2 GB+ RAM, two internal disks and Gigabit Ethernet (NAS). Multi-processors and additional RAM will increase performance and ability to manage more data on FDC nodes.
    Vendor comment: FDC and FDM are the only true scalable and distributed data classification products available.
    Availability: Currently available
    Base cost: First FDC node is $24,995 and includes 5 TB of data management. Each additional TB or FDC node is $3,000.
    Detailed specs: http://www.abrevity.com/solutions_content_driven_archiving/
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    Product Snapshot #2

    Product: AXS-Link for Lotus Notes from AXS-One Inc. 

    Data classification: User-defined classification rules can be used at the time of archival to automatically classify records for retention purposes. Common policies are based on a combination of named directory attributes, content and other key fields available within the message. In addition, mail messages are intercepted and, based on the policies defined within the MessageGate policy engine, the message will be marked with a category. Categorization can be based on message metadata, message body or contents of the message attachment.
    Data migration: Each category of data has a Retention Policy, a Process Map and a Storage Map associated with it. The storage map is used to integrate with customers' tiered storage model. This storage map can be configured to provide ILM capabilities; however, most customers integrate with their own implemented system such as TSM. The system is storage-agnostic and does not utilize a relational database; we write data serially to volumes on the file system based on date and category. Each category can be associated with different volumes which are hosted on different storage devices. When retention periods are long, the data can be migrated through the process all the way until the data is expired. Based on this information, we can integrate seamlessly with any type of storage environment and leverage any type of tiered storage or migration that the customer may want to implement.
    Litigation hold: All records in the archive associated with a specific legal matter can easily be placed on hold, ensuring their scheduled retention is suspended so they cannot be destroyed or modified in any way until the hold order is lifted. The AXS-One system allows documents already in the archive as well as new documents as they are archived to be put on hold automatically based on record categories or on keywords found within individual documents. A complete audit trail ensures a full history of all records managed by the system, from initial acquisition to final destruction, so electronic records contained in the AXS-One archive are of high evidential value in a court of law.
    Retention/deletion features: Organizations can manage the retention and disposition of emails and other records automatically according to corporate policies and regulations while automatically honoring active Litigation Holds. The workflow-enabled rules engine can easily be configured to meet specific policy requirements, including complex base date calculations and review of small samples of documents to audit the accuracy of the system. Rules can be defined to accommodate corporate information access policies. Retention Manager provides proactive and persistent monitoring of corporate records to ensure corporate policy adherence.
    Storage reduction features: The AXS-One solution will apply as many as eight levels of storage reduction prior to ingestion into the archive. Compression is performed after Single Instance Storage and deduplication has been performed. AXS-One uses a tunable and open compression which conservatively will reduce the storage requirement by 40% after realizing the storage advantages accomplished by implementing single instancing.
    Reporting and logging features: Pre-defined graphing/charting and reporting are used across various facets of the application interfaces. Reporting is available on audit and review functions within the system. Extracts can be defined to provide additional reporting across all elements maintained within the system. AXS-One supports data-extracts into various system technologies. Web-based viewing of system statistics is provided to deliver real-time monitoring capabilities. User access to the statistics function can be restricted to certain groups of users, such as administrators. The graphs are created dynamically for the chosen timeframe.
    Encryption and security features: The system supports encryption and decryption of email using PGP, GNuPGP or S/MIME. It is possible to archive messages prior to the encryption process, ensuring that the messages will be secured and viewable for compliance, legal or audit staff. Encrypted mail will be archived with the encryption intact and will require the proper keys to retrieve the messages. Every facet of the data is secured through user/group security access. Permissions can be established for various access levels throughout the system. TCP/IP sockets are utilized for server-to-server communications and HTTPS secure transfer protocol can be utilized for server communication from the web-tier. Full audit logging of all events executed within the system is captured and maintained. The archive security model ensures that only those who are defined to have access to specific mailboxes will be able to access those messages and their attachments.
    Metadata features: Metadata is collected starting at the mail server. As discussed above, categories are also added to document metadata. Legal Review process allows addition of disposition (privilege, responsiveness) and comment/ annotations.
    Scalability: There are no limitations to the number of records supported, number of users or number of servers. The solution is scalable both horizontally with number of archive servers and vertically where major functions can be isolated on a separate server and searches can be federated across multiple archive servers. The AXS-One archive tier regularly processes 30-200GB of data per day on a single server. One customer ingests 0.5 TB of information nightly. Full text indexing is included in this processing. No database is used. We bundle small documents (i.e., email) together and write data serially to the files system.
    Top five management features: Chain of custody and compliance; error-proof search wizard; Extensible Process Management framework; system administration through a Notes interface; end-user benefits include not worrying about quotas and integration with Desktop Search tools.
    Archiving platform integration: AXS-Link for Lotus Notes is an integral component of the of the AXS-One Compliance Platform, a single software platform and archiving repository designed to manage disparate electronic records including email (Microsoft Exchange, Lotus Notes, Sun Java Systems Messaging Servers and Standard Internet formatted messages) and Instant Messages (such as AOL, MSN, Yahoo, Reuters, Sametime), from initial capture and indexing through to archiving, retention, search and ultimate destruction.
    Hardware requirements: A heterogeneous storage environment is supported, including DAS, SAN, NAS, tape and optical devices, as well as CAS devices from Sun, IBM, EMC and NetApp.
    Vendor comment: AXS-One is the only archiving vendor in this space to have developed its archiving solution specifically to address the data retention and disposition issues associated with broad compliance (including e-discovery) business requirements – versus to optimize storage utilization. As a result, the product has been developed to offer massive scalability, performance, long term retention and management of disparate data types.
    Availability: Currently available
    Base Cost: Not provided.
    Detailed Specs: http://www.axsone.com/products_central.shtml
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    Product Snapshot #3

    Product: StorageGRID software from Bycast Inc.

    Data classification: StorageGRID supports data classification by enabling automated ILM, which ensures the cost of storage is aligned with the value of data. The software allows admins to set up ILM policies that specify the number of copies, retention period, storage tier and storage location, and automates the movement of data across multiple storage tiers across multiple facilities.
    Data migration: Product automates the movement of data among multiple storage tiers across multiple sites. Data movement is automated using intelligent information lifecycle management policies, which allow administrators to customize the number of copies, retention period, storage tier, and storage. Automates the movement of data from obsolete resources to new resources - eliminating manual, disruptive data migration projects. As part of the migration process, StorageGRID transparently performs comprehensive integrity checks to ensure the data remains authentic and in pristine condition.
    Litigation hold: The software can impose a Global Protection on all files in the grid to temporarily protect files during a fraud investigation or in other extraordinary circumstances. When Global Protection is turned on, all file deletion requests through both the network file system interface (CIFS and NFS) and the HTTP API are temporarily denied.
    Retention/deletion features: StorageGRID manages data retention by customizing ILM policies. These policies govern the number of copies of data, retention period of each copy, distribution of multiple copies at multiple locations and storage tiers, and the movement of multiple copies among a multi-tier storage hierarchy throughout its retention period. StorageGRID ensures data remains in pristine condition throughout its lifetime by protecting data with digital fingerprints and background integrity checks. In environments where data outlives hardware, StorageGRID automates the migration of data from obsolete resources to new resources with no downtime, ensuring data is retained through multiple generations of hardware. The software supports WORM-level file protection, which mimics the normal WORM functionality experienced with CD-R and DVD-R media. When WORM is enabled, the grid denies permission to operations that alter files already committed to the network file system, including moving files between directories, renaming files, appending to, modifying, or replacing the content of files, or deleting files. The grid also enables administrators to specify file protection periods, which enforces WORM protection until the protection period expires. Upon deletion, the software can purge the file from the grid and recover used capacity, or only delete the file from the network file system to deny users and applications future access to the file, while still retaining the data in the grid for recovery under extraordinary circumstances.
    Storage reduction features: StorageGRID provides lossless compression. It can also be configured to provide data deduplication for specific applications to optimize storage utilization and lower costs.
    Reporting and logging features: The management console collects and displays over 500 real-time and historical reports and notifications on a range of system parameters, including storage, bandwidth, data transmission and CPU utilization. An admin can analyze utilization metrics and perform capacity planning at various levels of granularity, from a system-wide level down to each individual site and server. The console can also be configured to send out automatic email notifications when an alert happens, so that the admin is aware of problems before users do. StorageGRID also provides an audit option to facilitate regulatory compliance. Data transactions, such as data ingestions, replications, and retrievals, are captured in detailed, text-based audit logs, which can be parsed and exported to industry-standard analysis tools such as Crystal Reports.
    Encryption and security features: The grid provides optional encryption, which uses U.S. government-approved Advanced Encryption Standard (AES). When encryption is enabled, data is encrypted both in transmission and in storage, even on tape. The grid supports authentication in CIFS through workgroup or active directory, and in NFS through checking against trusted IP addresses. StorageGRID provides tight access control by limiting system access of a client to its authorized mount points. Multiple applications can also mount to separate GatewayNODE groups within one grid. The grid environment is secured by encrypting internal grid communications and employing public key infrastructure and digital certificates. StorageGRID protects against illegal tampering of data through digital fingerprints and automated integrity checks. In this way, data remains in pristine condition for its lifetime.
    Metadata features: Additional metadata can be added to StorageGRID by application vendor integrating with the HTTP API. Custom metadata allows the grid to drive ILM policies.
    Scalability: StorageGRID is built on massively scalable grid architecture. Performance, capacity, and geographic footprint of a grid can be seamlessly scaled without service interruption. A StorageGRID solution can scale to billions of files and store petabytes of data.
    Top five management features: Risk mitigation.
    Archiving platform integration: StorageGRID is hardware-agnostic, and supports a heterogeneous, multi-tier storage system leveraging storage media from multiple vendors and even existing storage. Storage media across multiple tiers and across multiple sites are all centrally managed by the grid. StorageGRID supports numerous disk systems (such as SAN, SCSI and SATA) as well as archival storage media (such as EMC Centera, tape, VTLs and DVD). With spinning disk systems, StorageGRID manages one or multiple LUN(s). With archival media such as Centera, this media is managed by the ArchiveNODE through tight integration with IBM TSM. TSM supports 200+ devices.
    Hardware requirements: StorageGRID utilizes industry-standard servers and storage. A StorageGRID solution can be a heterogeneous storage platform with multiple storage media (such as SAN, SCSI, SATA and tape) from multiple vendors. Configurable ILM policies store data at the right place on the right media at the right time, based on its relevance to the organization.
    Vendor comment: StorageGRID preserves and protects fixed-content digital assets for their lifetime. StorageGRID is deployed in 14 countries worldwide, managing over 3 petabytes of total capacity with deployments ranging from single-site enterprise storage solutions to multi-site regional archives across tens of facilities.
    Availability: The latest release, StorageGRID 7, is now available. Bycast StorageGRID is primarily sold through our OEM partners HP and IBM. In healthcare, Bycast StorageGRID is sold as a part of the HP Medical Archive Solution and the IBM Grid Medical Archive Solution. IBM also rebranded StorageGRID as the IBM System Storage Multilevel Grid Access Manager, and is available to other vertical markets outside of healthcare through IBM and IBM resellers. Bycast also has a direct reseller relationship with Avnet.
    Base Cost: Bycast StorageGRID licensing fees follow a conventional software licensing model with an initial licensing fee and annual maintenance. Typically, the cost of software and hardware for a fully redundant spinning disk solution in the first year comes in between 2 cents and 4 cents per protected megabyte.
    Detailed Specs: http://www.bycast.com/products/storagegrid_overview.asp
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    Product Snapshot #4

    Product: Data Archiver from CommVault

    Data classification: Commvault Data Archiver has a flexible policy engine allowing for data to be archived on many different criteria: size, age, location (folders), include/exclude by file type, etc. Policies can be defined at a global level or down to an individual user or folder level. ArchiveSets allow you to create overlapping classification rules which get aligned to retention policies.
    Data migration: All Commvault products have the capability of moving data from one storage tier to another. There can be multiple managed copies of data, each with differing retentions, so you can have data on fast disk for 90 days, and move that to less expensive disk for a year and then off to tape or optical for seven years.
    Litigation hold: Data Archiver does support litigation hold. Holds can be placed across backup and archive data at a global level from within one interface. Individual items that meet search criteria can also be placed on litigation hold (allowing the global hold to be released).
    Retention/deletion features: All data has an associated retention, this retention can be extended for reasons like legal hold. Once data has gone outside of the retention period it is automatically deleted. There are also processes which allow for the deletion of data on an as needed basis with proper permissions.
    Storage reduction features: Data Archiver leverages the common technology engine (CTE) that is core to the Simpana suite. The CTE has many media management technologies such as client-side and server-side compression of data, as well as single instance storage to allow for storage reduction in the archive/backup storage repository. The Data Archiver product set also reduces primary storage by enabling the stubbing of data, moving the data to secondary storage.
    Reporting and logging features: Data Archiver provides both reporting and logging of all processes. Reports are available for archive and retrieval jobs as well as content indexing. There is a GUI audit trail to track changes to the system.
    Encryption and security features: Data can be encrypted over the wire, as it is stored on archive/backup disk, and/or when it is sent offsite via tape. Users have control to determine when and where encryption occurs. Security is managed within the application and is also integrated with Active Directory for ease of management as well as allowing for Single Sign-on capabilities.
    Metadata features: Additional metadata includes client/subclient policies, security, job IDs, timestamps and storage policies. This provides chain of custody control to ensure data can easily be tracked and reported on within the archive. From within the Web Discovery interface, data can be searched and saved into result sets. Compliance or legal personnel performing searches can add annotations to select items within result sets. Items can also be identified if they are part of other result sets.
    Scalability: The distributed indexing design of the product architecture does not impose a limitation on the number of objects (email, files, documents) under management in the archive. Combined with our ability to seamlessly tier the retention policies with direct data access over mixed media types (disk, tape, optical), this creates a highly scalable solution.
    Top five management features: Single administration console; single infrastructure; robust content indexing; search and eDiscovery; cross-platform support.
    Archiving platform integration: Data Archiver integrates with most hardware-based archiving platforms, such as EMC Celera, HDS HCAP, DataDomain and others.
    Hardware requirements: Minimally this could be run with a single dual-CPU, 2 GB memory server with enough disk to store the migrated file. However, an actual configuration would need to be based on the requirements.
    Vendor Comment: CommVault Archive products enable enterprise-wide storage management and e-discovery with solutions for email, collaboration, file system and NAS data. With built-in tiered storage and multi-platform support including Microsoft Exchange servers, IBM Lotus systems and Microsoft SharePoint data, comprehensive archive management is simplified.
    Availability: Currently available
    Base Cost: Pricing starts at $8500 for 150 users.
    Detailed Specs: https://www.commvault.com/products/archive.asp
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    Product Snapshot #5

    Product: EmailXtender Archive Edition from EMC Corp.

    Data classification: EmailXtender's classification rules engine can create collection or exclusion rules based on any property, context and/or content of the message supporting corporate file plans. Classification properties can also be derived from Active Directory according to employee address, full text query against the message, or custom properties assigned by partner applications, or from other EMC products. Manual classification of messages can also be done through User Directed Archiving where users can drag and drop messages into specific folders with pre-defined properties and retention periods.
    Data migration: EmailXtender is part of a tiered storage strategy, beginning first by migrating old messages from Tier 1 storage in the production messaging environment to the archive which is stored on a lower-cost tier of storage. EmailXtender can archive to multiple sources at the same time, such as disk and tape for example. It can write to any device or network share that is Windows-accessible.
    Litigation hold: EmailXtender can hold content found during a discovery search by using User Directed Archiving (UDA) folders. These folders are part of the same centralized archive and allow customers to securely hold content for an indefinite time during an active litigation. UDA folders can be assigned to specific users and can store existing and future archived content. Copies of a message may be held within different UDA folders, as needed.
    Retention/deletion features: The archive is organized on the basis of folders, where classification rules and retention policies are applied. These folders are all deduplicated, full text indexed and compressed. EmailXtender supports disposition of messages and attachments on a time basis. Deletion of a message/attachment also includes deletion of the metadata tables and full-text index without requiring re-archiving for the whole archive. Deletion activities are part of the audit capabilities to prove policy execution.
    Storage reduction features: Messages are single-instanced via a unique message ID applied by EmailXtender using a hashing algorithm. EmailXtender identifies and removes duplicates regardless of source (e.g. public folders, PST/NSF files, multiple email servers). Compression is configurable and the average ratio is 50%. The product also has a process called shortcutting where attachments and/or message bodies are replaced on the Domino or Exchange server by a pointer. This process is seamless to the user and the content is accessible whether online or offline.
    Reporting and logging features: Five standard EmailXtender Audit templates are included: deleted messages/volumes, all users who viewed a certain messages, all messages viewed by a specific user, all users who viewed messages of a certain user. Customers can also create custom report templates using Crystal Reports. Audit reports can be printed or exported to a range of formats (e.g. PDF, XML, Excel, HTML). An archive process tracking and archive verification utility allows customers to monitor and report on the archive operations. The combination of the two reports allows customers to report on all messages from the time the message was received by the mail server until it was archived or excluded. This allows customers to prove how their classification and retention policies are being executed by the archive.
    Encryption and security features: Customers can encrypt the archive files as an option of EmailXtender. Messages are stored as read-only so users cannot modify content within the archive. Individual messages in the container file are stored in their native format to ensure compliance with SEC 17a-4. The ability to delete content from the archive is a centrally-controlled option. Copies of content are produced from the archive but the original content remains in read-only format in the archive. EmailXtender stores messages in their original encrypted format, but messages can be leveraged for discovery and export because EmailXtender flags encrypted messages. EmailXtender preserves permissions from either native Active Directory (Exchange) or Domino. It archives message ownership (to, cc or bcc line) based on source mailbox. There are different roles including EmailXtender admin who can search the whole archive, folder admin who can search all contents for a specific folder, supervisor search to access subordinate or group messages, and individual users who can search on their own messages. Any search performed for content that does not expressly belong to the searcher is audited, including subsequent actions (i.e. open, view, print, delete).
    Metadata features: EmailXtender stores all associated metadata of messages archived. A feature called User Identity Mapping allows for custom metadata to be applied, such as an employee ID number. When a message is received, EmailXtender will compare with the message with the mapping table to determine whether custom metadata should be applied. Search capabilities allow administrators to search specific on the basis of this custom metadata, which is particularly useful in a discovery search.
    Scalability: There is no limit to the number of messages EmailXtender can process. EMC has customers that are managing several million messages per day and have archived several billion messages in the EmailXtender archive.
    Top five management features: Search, indexing, monitoring and supervision, containerization, and personal archive ingestion.
    Archiving platform integration: EmailXtender can write to any device or network share that is Windows-accessible. Many EMC customers opt to archive to Centera, EMC's archiving platform, though EmailXtender can archive to the platform of choice for each customer.
    Hardware requirements: EmailXtender runs on a standard Windows-based server and stores metadata in SQL Server.
    Vendor comment: EmailXtender can archive heterogeneous messages in the same centralized archive (this can include Microsoft Exchange, IBM Lotus Notes/Domino, Unix Sendmail, Bloomberg mail and IM). EmailXtender is the leader in IBM Lotus Notes/Domino archiving and provides seamless platform support, including the fact that there is no change required to the Notes mail template (a significant differentiating factor).
    Availability: EmailXtender 4.8 is generally available through EMC direct and channel partners.
    Base Cost: EmailXtender is licensed per mailbox. Pricing is tiered, the list price of the product is roughly $40.
    Detailed Specs: http://software.emc.com/products/software_az/emailxtender_archive_edition.htm?hlnav=T
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    Product Snapshot #6

    Product: Integrated Archive Platform from Hewlett-Packard Co.

    Data classification: The system has the ability to migrate information or data based on a wide range of user-definable classifications or policies including key word(s), phrases, file type file sizes,, user(s), group or groups, to: and from:, date, time, and a host of others. Classifications or metadata are indexed upon migration, then stored, and can easily be accessed using the powerful, native search capabilities and either saved or quarantined for future access.
    Data migration: The product can automatically migrate 100s of TBs and billions of objects of data from a variety of primary application systems such as email, files, and database applications to a centralized archiving repository that can significantly reduce the cost of managing information and simplify compliance and e-Discovery requirements. Once the information is migrated to the centralized archiving platform it is fully content indexed and stored with a tamper-proof, digitally encrypted signature and timestamp for establishing retention periods at the object level. This stored information can now be quickly and easily searched in seconds with the platform's fully integrated WebUI search capabilities.
    Litigation hold: Is supported in two ways using the IAP's integrated information retention capabilities. 1) Quarantine search results for an indefinite period of time and can be destroyed upon the conclusion of the litigation assuming the specific objects have exceed their predetermined period for destruction. Using search which includes more advanced complex boolean, fuzzy word and proximity search capabilities, the results for a particular e-Discovery request can be quarantined for an indefinite period of time and assigned to a particular case. 2) Cease all automatic destruction of information established by corporate governance or regulatory compliance requirements eliminating the potential exposure to spoliation of data which can result in fines or even sanctions of a legal dispute in litigation as defined in the FRCP.
    Retention/deletion features: The product has a full range of information retention and deletion features. Information retention periods can be set at the repository or user/group level as well as a global/enterprise retention period defined by corporate governance and/or regulatory compliance requirements. Once the object reaches it specified retention period as determined by its digitally encrypted time stamp, it is automatically deleted.
    Storage reduction features: The product includes both compression and deduplication. The system has the ability to store one copy of an object and then establish reference pointers for multiple uses of that information object and once the object has been indexed and digitally signed, it is compressed for further improved storage efficiencies along with the deduplication capabilities.
    Reporting and logging features: Management software has reporting, notification and audit log capabilities which include performance, storage management, security, error and trouble spots, administrative, user search, change and access logging and remote replication monitoring.
    Encryption and security features: The hardware components of the platform are based on HP ProLiant server and StorageWorks storage technology, and the door to the rack has a real lock and key. All data and Smartcells are physically mirrored for redundancy, and there is inter-platform replication option that enables archive data to be replicated from one platform to another. Data can be segregated within the platform, which is a key compliance requirement for financial services and federal government customers and managed service providers who want to host multiple customers on the same platform. The platform is also logically secure, with a built-in firewall, CRCs for all writes, audit trails for all actions, tamper protection (WORM on disk), secure access with Single Sign On for compliance/discovery personnel, data encryption, and unique digital signatures. The platform also protects the chain of custody from the moment data enters to the moment it is produced for immutability.
    Metadata features: The system has the ability to migrate, index, digitally sign and archive information based on a range of classifications and metadata associated to the object. The native indexing capability of the system allows information to be stored as original content and easily searched and retrieved based on the metadata either associated to the object by the application or by the migration policies.
    Scalability: Has the ability to scale from 2 TB and several hundred users to 100s of TBs and 100,000 users and can store billions of objects of information without loss in performance. The platform's grid architecture with distributed indexing technology enables customers to search billions of stored objects in seconds, without the performance degradation that plagues non-grid-based solutions as these archives grow in size. The multi-dimensional scalability of the grid-architecture allows the system to be configured to meet the specific store, search, and application integration performance requirements of virtually any sized customer's current and future environment requirements.
    Top five management features: The platform is a factory-integrated archiving solution that enables the enterprise to centralize information, creating an easily managed environment for e-discovery, governance and compliance. The platform includes native content indexing, search and policy management software. Additionally, the integrated platform ensures chain of custody for all information. Once the data is securely stored in the system, behind the firewall, the objects are remain in the secure and in the custody of the system where non-integrated systems have many points of access which can leave data exposed to tampering or deletion.
    Archiving platform integration: Unlike competitive approaches, which require you to purchase email and file archiving client software, an application server, an operating system, indexing and search software, and content-addressable storage, and then consulting services to glue it all together, HP packages all the necessary hardware and software in a single, factory-integrated and tested rack system.
    Hardware requirements: None; HP packages all the necessary hardware and software in a single factory-integrated and tested rack system.
    Base cost: Base system cost is $71K (US list), which includes the fully factory integrated software, hardware, storage platform, scalable grid architecture, Archive Platform Management software, and fully integrated, high-speed WebUI search capabilities.
    Detailed specs: http://h18006.www1.hp.com/products/storage/software/fma/index.html
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    Product Snapshot #7

    Product: IBM; Tivoli Storage Manager (TSM)

    Product details not available at this time.

    Detailed Specs: http://www-306.ibm.com/software/tivoli/products/storage-mgr/
    Vendor URL: www.ibm.com

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    Product Snapshot #8

    Product: IBM Optim from Princeton Softech

    Data classification: Optim allows users to classify their data as an archive file is being created.
    Data migration: Optim allows users to set up storage profiles so that data can be migration based upon days from creation.
    Litigation hold: Optim supports litigation hold through conjunction with partners.
    Retention/deletion features: Data is retained in an immutable format once archived. That same data can be easily retrieved for further business processing. Data can be deleted as well.
    Storage reduction features: Optim reduces data stored in the primary production environment by safely removing it to a secure archive. That data can also be compressed as the archive is created.
    Reporting and logging features: Optim reports on all processes and logged to show statistics (# of tables, # of business objects extracted, date/time, etc.)
    Encryption and security features: Archive files security, functional security, object security.
    Metadata features: As Optim archives the data, the accompanying metadata is archived as well.
    Scalability: Not provided
    Top five management features: E-discovery of structured data and immutable storage of data.
    Archiving platform integration: Hitachi HCAP, EMC Centera, IBM DR550
    Hardware requirements: Optim requires the following hardware: Intel Pentium or greater (or comparable processor); CD-ROM drive (unless installing from a LAN); Hard disk space - 400 MB; Disk space for the database - as required; 256 MB of RAM is recommended. 64 MB minimum is supported (additional memory enhances performance).
    Vendor Comment: IBM Optim gives you the power to manage enterprise application data through every stage of its lifecycle.
    Base Cost: Not provided
    Detailed Specs: http://www.princetonsoftech.com/Solutions/index.asp
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    Product Snapshot #9

    Product: Archive Manager from Quest Software Inc.

    Data classification: Messages can be classified in the archive by the use of message tags. Once an archived message is tagged, it can then be searched and classified based on the tag. The Archive Manager web UI is the interface used to tag messages.
    Data migration: Archive Manager does not currently automatically migrate data between tiers or systems.
    Litigation hold: Archive Manager can set legal hold on a per-user basis including both existing and future archived content. Legal hold is placed on date ranges or per user. Retention policies can retain data based on tags.
    Retention/deletion features: Archive Manager features a policy engine that provides granular control over what e-mail data remains in the archive. Scheduling provides execution of retention policies based on a schedule. Auditing of retention activities means all retention activity is logged to the Archive Manager UI and to the event log. Retention engine can operate in a "dry run" mode where policies will be executed but no deletions will occur. This can be used for testing retention policies before they are applied.
    Storage reduction features: Archive Manager provides single-instance storage for messages and attachments, separating messages from attachments. Messages and attachments are deduplicated by treating them both as objects and running a MD5 hash algorithm across both then maintaining lists of associations in the database.
    Reporting and logging features: All system access and querying is logged and auditable with reporting on such things as Searches Performed, Messages Viewed and Questionable Access (messages viewed by an administrator that "belong" to that individual). All activities are logged, and reports are available to permitted users showing all activity.
    Encryption and security features: Archive Manager uses a binary fingerprint at the time of storing each message and attachment. This fingerprint is generated separately on the message and attachments and provides the product with the ability to identify uniqueness as well as tamper proofing. When a message is retrieved, the binary fingerprint is re-calculated on the data and if not matching the original value, a visual icon is displayed in the email to show it has been altered. Archive Manager will not allow users to delete email from the archive by default; an administrator would have to create a policy to perform this.
    Metadata features: Archive Manager gathers metadata from Exchange the moment it archives an email and stores that in a SQL database with the email.
    Scalability: One Archive Manager server can support 10,000 to 15,000 mailboxes depending on the unique characteristics of the environment. The approach to scaling is to add more Archive Manager instances.
    Top five management features: Comprehensive search and discovery, custom mailboxes, proactive monitoring and alerts. Additional metadata can be added to categorize and describe content to help structure and organize investigations. Other tools enable organizations to locate and import Microsoft Outlook personal store (PST) files to increase organizational control over data. Messages within a mailbox – including Custom Mailboxes – can be exported in several standard formats allowing messages to be reviewed by users with standard viewing applications (e.g., browser).
    Archiving platform integration: Hardware requirements: Archive Manager is compatible with Microsoft Windows 2003 and SP1; Microsoft SQL Server 2000 (SP4 or later) or SQL Server 2005 and SP1; Microsoft .NET Framework 1.1 SP1 and Microsoft Internet Information Services 6.0. Archive Manager works with Microsoft Exchange 5.5, 2000, 2003 and 2007; Microsoft Live Communications Server 2005 (SP1); GroupWise 6.5.4 and above; and certain SMTP e-mail servers. On the client side, Archive Manager works with Microsoft Internet Explorer 5.5 or later; Mozilla Firefox 1.5; Microsoft Outlook 2003, XP; Microsoft Entourage 2004; Microsoft Windows Mobile 5; and BlackBerry 4.0.
    Vendor comment: Quest Archive Manager enables e-mail to become a true asset for the organization by capturing, indexing and storing messaging data for mailbox management, compliance and knowledge sharing.
    Base cost: Quest Archive Manager is priced at $40.
    Detailed Specs: https://www.quest.com/archive-manager/
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    Product Snapshot #10

    Product: Archive Attender from Sherpa Software

    Data classification: No data classification features.
    Data migration: Based on the age of the messages in the archive, data can be moved to secondary storage devices to facilitate a better life cycle management of the archived data.
    Litigation hold: Archived data can be searched for required criteria and the relevant information copied to an alternate location to be retained permanently (or for the duration of its usefulness).
    Retention/deletion features: Policies can be applied to archived data based on the age of the messages and to delete the content at the conclusion of its life cycle. These policies can be scheduled to automate the process.
    Storage reduction features: Product currently includes compression - all archived messages are zipped before stored in the archives. The next version, for release in early 2008, will include a deduplication of message capability that will store a single instance of duplicate messages.
    Reporting and logging features: All activities within the product are logged, some in HTML and others in ASCII formats. Reports of archive details can be viewed on the administrator's console. The next version of the product will permit exporting this data to standard formats.
    Encryption and security features: Archive Attender does not encrypt the archived data. Access to archived data is handled through Windows ACLs and the IIS security model.
    Metadata features: Metadata information currently stored in XML format for each of the messages that is archived. The metadata we store are properties of the messages themselves: dates, sender details, recipient details, attachment details, etc. Customized metadata cannot be applied to the archived messages.
    Scalability: Since archived data is stored as files, it is limited by Windows file system limitations.
    Top five management features: Messages archived out of the journal are only accessible to admins for search and review. Users have no access to compliance archives. The entire content of all archived messages including the content of attachments are indexed and can be quickly searched by the admin. Search results can be copied into a PST file and given to a legal authority for further review. Console can optionally be driven by Powershell scripts. 'Search-only' console for delegating searches to compliance officers, legal, HR, etc.
    Archiving platform Integration: Product is storage-agnostic and the format of the archived data is non-proprietary (zipped .msg files).
    Hardware requirements: There are no hard and fast limitations to hardware requirements. Archive Attender is able to run on a desktop computer or preferably on a server. Any storage device that can be accessed as a Universal Naming Convention (UNC) path is supported.
    Vendor comment: Archive Attender is a storage and compliance archiving solution designed to selectively move or copy messages from Exchange mailboxes, the journal mailbox, PST files and public folders to any storage device visible to the application via the network. It does not require a SQL database, proprietary hardware or any components installed on the Exchange server or client machines. All archived data is stored in its native format for easy retrieval. Configuration and management can be executed through an application console or Microsoft Powershell scripts.
    Base cost: Archive Attender starts at $16 per user.
    Detailed specs: http://www.sherpasoftware.com/AAOverview.shtml
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    Product Snapshot #11

    Product: Solix Enterprise Archiving from Solix Technologies Inc.

    Product details not available at this time.

    Detailed Specs: http://www.solix.com/enterprise_archiving.htm
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    Product Snapshot #12

    Product: Sun Microsystems Inc.; StorageTek Storage Archive Manager software 

    Product details not available at this time.

    Detailed Specs: http://www.sun.com/storagetek/management_software/data_management/sam/index.xml
    Vendor URL: www.sun.com

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    Product Snapshot #13

    Product: Zantaz; Enterprise Archive Solution (EAS) 

    Product details not available at this time.

    Detailed Specs: http://www.zantaz.com/products/eas.php
    Vendor URL: www.zantaz.com

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