Tip

User quotas: Getting a grip on storage growth

By Linda Gail Christie

Although the cost of physical media is declining at a phenomenal rate, storage management costs are soaring. As a result, many companies are holding the line on disk space usage by implementing storage quotas that: Designate what types of data can be placed on servers; allocate how much space employees and/or groups can use; and specify what procedures IT departments can use to administer and enforce these policies.

Storage resource management (SRM) tools are vital for implementing an effective quota strategy. "SRM tools perform central monitoring, alerting, reporting, and trending for specific storage resources," said Steven Toole, VP of Marketing for WQuinn, a provider of storage management tools for Windows NT/2000. "Without this information, it's almost impossible to intelligently plan for usage and growth."

Toole recommends implementing a solution that is not only cost-effective for network administrators, but also friendly to end users. "Without educating users and administrators about storage consumption habits, users are free to consume disk space recklessly," he said. "So it's important to involve them in the planning process. Talk with them about their current needs, as well as anticipated future requirements. Also explain that managing storage has little to do with the cost of the media, and everything to do with the cost of safeguarding data and guaranteeing availability."

Not all quota management

Requires Free Membership to View

software packages are equal in capabilities, however. For example, Toole says that rather than disrupt someone's ability to save a file with an abrupt "disk full" message, end users should be warned gently that they are approaching or have exceeded their storage allotment. "This is why we designed QuotaAdvisor to provide alerts to employees at staggered, preset capacity thresholds. And we tried to make freeing up disk space hassle-free by e-mailing a report identifying old and duplicate files."

Network storage policies and solutions should minimize employee anxiety, as well as solve the IT department's need to control storage.

Additional resources:

About the author: Storage management tips are written by Linda Gail Christie, a contributing editor based in Tulsa, Okla.


This was first published in December 2000

There are Comments. Add yours.

 
TIP: Want to include a code block in your comment? Use <pre> or <code> tags around the desired text. Ex: <code>insert code</code>

REGISTER or login:

Forgot Password?
By submitting you agree to receive email from TechTarget and its partners. If you reside outside of the United States, you consent to having your personal data transferred to and processed in the United States. Privacy
Sort by: OldestNewest

Forgot Password?

No problem! Submit your e-mail address below. We'll send you an email containing your password.

Your password has been sent to:

Disclaimer: Our Tips Exchange is a forum for you to share technical advice and expertise with your peers and to learn from other enterprise IT professionals. TechTarget provides the infrastructure to facilitate this sharing of information. However, we cannot guarantee the accuracy or validity of the material submitted. You agree that your use of the Ask The Expert services and your reliance on any questions, answers, information or other materials received through this Web site is at your own risk.