When it comes to company data, keep it simple and organized. Plan server storage and hard drive sizes to allow room for the company to grow. I strongly suggest for group info to use a well-defined naming scheme for folders and program files. I recommend namimg root folders of all main departments. Once you create them, you can make as many subfolders as needed to further organize your data. Remember, it is easier to start out with a system of order than to try to search through months or years of spontaneous data storage. This technique can be tailored regardless of your network's size -- i.e., a server (or servers) for each main department. This system also helps for easy and reliable backup jobs. And individual file restoration will be a breeze.
About the author: Christian Calabro works with the Hoban Group.
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This was first published in February 2001