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Archiving applications are increasingly being used to trim online data stores and to meet compliance requirements. Most archivers include search features, but they may not have the horsepower to meet your company's needs.
Like the proverbial needle in a haystack, finding a single e-mail, file or record buried in terabytes of archived data is often futile. While many companies have successfully implemented automated data archiving, most are just beginning to grapple with the issue of how to recover specific portions of that archive.
Nearly all archiving applications provide some type of search capability to retrieve data items, but not all provide the flexibility and level of sophistication needed to meet the often-demanding requirements of litigation and regulatory compliance activities. Search-only products that bolster the search capabilities of archiving apps are appearing in greater numbers. Still, some companies may not be 100% confident that the search tools in their archiving arsenal will discover all relevant materials and may seek additional assurance by using an outside discovery service.
This was first published in April 2006