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Vol. 6 No. 6 August 2007

How to write an archiving program RFP

All archiving programs aren't alike. Here's how to craft an RFP that lets you compare programs on an equal footing and find the application that best fits your environment. Maybe your boss said he wanted one. Or the compliance officer told you the company needed an archiving system to protect itself. With so many archiving systems on the market, putting together a request for proposal (RFP) for an archiving program for structured (database), semistructured (email) or unstructured (files and documents) data is a key step. It's equally important that your team is well-prepared to evaluate vendor RFPs so you end up with a product that fits your company's needs at a price that doesn't break your budget. Archiving products are different from backup programs, but some archiving products work closely with backup apps (see "Archives aren't backups," below). In some cases, data is archived to comply with government or industry regulations, such as the Sarbanes-Oxley Act (SOX) of 2002 or the Health Insurance Portability and Accountability...

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