I think the best place to start would be to see if your organization has formal policies for other aspects of its...
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systems. If it does, then you should probably try to follow that format and style. For storage you need to include sections that include: What objects are permitted and what is prohibited (MP3 files, for example), how much space a person is entitled to use, what your standards are for archiving and backup; etc. I would also include things like, where to go for help, tips to help users do what you want, etc.
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